When you record a receipt, you have the option to allocate it to deal lines straight away or you can leave it as unallocated.
When you allocate a payment, either immediately after recording it or when returning to an unallocated payment, you allocate the amount that has been paid to specific deals and deal lines.
To do this, click on the Allocate button on the payment allocation page, where you will be prompted to select the deal lines to which the receipt should be allocated to from the list displayed (as shown in the screenshot below).
Please note — you will only be able to select deal lines associated to fully signed schemes.
You will be able to select deal lines by either:
Clicking the Select all link found in the centre of the footer bar.
Clicking the check box of a deal row to select all deal lines for that deal.
Clicking a deal row to trigger a panel to appear from the right-hand side of the page and then selecting deal line rows displayed individually.
After you have completed your deal line selection, click Continue to view the full list of selected deal lines.
The system will automatically apportion the value received (excluding VAT) amongst the selected deal lines. You have the option to manually override the automatically apportioned value for each deal line by clicking on an Allocated value (as shown in the screenshot below).
Once you are happy with the allocated values, click Confirm in the bottom right-hand corner of the page to finalise this action.
Please note — the sum of the apportioned allocated values must equal the value received (excluding VAT) of the receipt.
After confirmation, the value allocated to a deal line will appear in the ‘Paid’ column for the deal line and will be subtracted from the earnings to get the remaining balance due.
Allocating to an interim scheme
If you allocate cash to an interim scheme which is then replaced by an active scheme, the cash will allocate to each replaced deal. This only occurs if the deals inside the new scheme and interim scheme are equivalent. If the deals are not identical, the cash will be held as unallocated against the supplier once removed from the interim scheme.
For Enable to reallocate the cash to a new deal, the interim deal and the new deal must be equivalent. Two deals are equivalent if:
- They have the same Deal Reference
- They have the same Start Date
- They have the same End Date
- They have the same Payment Frequency
- Their parent schemes use the same Currency
Therefore, if any one of the above conditions are not met, Enable will store the cash as unallocated when the interim scheme is replaced.