Within Payment allocation, you are able to record payments. Recording a payment allows you to record details about any rebate payments that you have received from or paid to your trading partners.
Please note — you will be required to have ‘edit’ access to the selected trading partner in order to complete this task.
In the search panel to the right of the Payment allocation page, you will need to select a single trading partner. Click Search and then click on the Record receipt button that appears (Record remittance for customer rebates). A form will then be displayed in the middle of your screen where you will be able to record the details of your payment (as shown in the screenshot below).
Using this record payment form, you are able to record many standard details such as the amount paid, currency it was paid in, payment method, date and an external reference, which allows you to record any reference you may already have for that payment.
You are also able to record some additional information, such as an attachment of the physical receipt and any extra notes that you might need to make.
Please note — the payment method select list options will vary depending upon your Trading Programs configuration.
Once you have entered the details of the payment, you can choose to allocate it straight away or to leave it unallocated, ready to allocate at a later date
Simply click on one of the following two options in the bottom right-hand corner of the page:
- Save unallocated · Clicking on this button will save an unallocated payment against the trading partner. You will then be prompted to select an unallocated payment reason from the list of options pre-configured by Enable’s system administrators, before being allowed to finalize this action.
Allocate · Clicking on this button will allow you to allocate the payment across one or more payment lines.
Alternatively, clicking on the Cancel button in the bottom left-hand corner of the page will close the record payment panel.