Within Payment allocation, you are able to record receipts. Recording a receipt allows you to record details about any rebate payments that you have received from your suppliers.
Please note — you will be required to have ‘edit’ access to the selected supplier in order to complete this task.
In the search panel to the right of the Payment allocation page, you will need to select a single supplier. Click Search and then click on the Record receipt button that appears. A form will then be displayed in the middle of your screen where you will be able to record the details of your receipt (as shown in the screenshot below).
Using this record receipt form, you are able to record many standard details such as the amount paid, currency it was paid in, payment method, date and an external reference, which allows you to record any reference you may already have for that payment.
You are also able to record some additional information, such as an attachment of the physical receipt and any extra notes that you might need to make.
Please note — the payment method select list options will vary depending upon your DealTrack configuration.
Once you have entered the details of the receipt, you can choose to allocate it straight away or to leave it unallocated, ready to allocate at a later date
Simply click on one of the following two options in the bottom right-hand corner of the page:
- Save unallocated · Clicking on this button will save an unallocated receipt against the supplier. You will then be prompted to select an unallocated payment reason from the list of options pre-configured by Enable’s system administrators, before being allowed to finalise this action.
Allocate · Clicking on this button will allow you to allocate the receipt across one or more deal lines.
Alternatively, clicking on the Cancel button in the bottom left-hand corner of the page will close the record receipt panel.