The payment allocation section in the Cash module allows you to apply an adjustment to a deal line’s rebate earnings in the case of agreed underpayments or overpayments.
There are two types of adjustments available:
Applying a ‘balancing’ adjustment across selected deal lines, which will adjust the balance due of each deal line to zero.
Recording a specific adjustment value against each of the selected deal lines, which may or may not adjust the balance due of each deal line to zero.
To record an adjustment, select a single supplier in your search criteria on the payment allocation page and then click on the Record adjustment button. This will prompt you to select the deal lines to which the adjustment should be allocated from the list displayed (as shown in the screenshot below).
You will then be able to select deal lines by either:
Clicking the Select all link found in the centre of the footer bar.
Clicking the check box of a deal row to select all deal lines for that deal.
Clicking on a deal row to trigger a panel to open from the right-hand side of the page, and then selecting the deal line rows displayed individually.
After you have completed your deal line selection, click Continue to view the full list of selected deal lines.
DealTrack will automatically default the adjustment value for each deal line to the balance due.
Please note — you will be able to amend the adjustment value for each deal line but you will not be able to enter an adjustment value that exceeds the balance due of the deal line.
After confirmation, the adjustment allocated to a deal line will appear in the ‘Adjustment’ column for the deal line and will be subtracted from the earnings to get the remaining balance due.
Once you are happy with the adjustments you have made, click Continue and enter information about the adjustment in the panel that appears on your screen (as shown below).
The ‘Allocate’ button will become available once you have entered some text into the ‘Notes’ section and an ‘External Reference’. Click Allocate and then Confirm to finalise this action.
It is also possible to perform adjustments in bulk. This could be particularly useful for situations where you would like to write off a few leftover cents or pennies. First, you need to download the payment allocation report for your chosen suppliers. Then adjust the "Deal Line Balance Due" values to the amount that you would like to deduct from the outstanding value of that deal line. Once you have saved the document, simply upload it to the 'Uploads' tab. DealTrack will then deduct the 'Deal Line Balance Due" values from that CSV from the amount due.