Automatic approval workflow streamlines your trading program sign-off process, creating efficiency with automated notifications and ensuring that the correct approval process is followed at all times.
This article will guide you through:
- How to review programs requiring approval
- How to approve and reject a trading program
- What happens when I approve a proposal?
- What happens when I reject a proposal?
- What happens when I stop the workflow?
- What happens when I unlock a trading program?
Looking for something else?
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Looking to evaluate a trading program proposal before sign-off? Learn how to review trading programs using Executive Summary here.
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Looking to start the workflow process for a trading program? Learn how to start the approval workflow with Executive Summary here.
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Alternatively, see our Help Center for more on trading programs.
How to review programs requiring approval
When a trading program reaches you in the workflow, you will receive an automated email asking you to approve or reject the proposed trading program. This email includes a link to navigate directly to the Approval tab for the trading program.
Alternatively, to review a list of trading programs requiring your approval:
Step 1: Click on Trading programs in the green banner at the top of the page
Step 2: Click on Workflow inbox in the drop-down menu.
Tip: A red circle next to the Workflow inbox tab will indicate that you have a trading program to approve.
How to approve or reject a trading program
To approve or reject a trading program:
Step 1: Within the Approval tab, review the executive summary.
Step 2: Once you are happy with the proposal, click the Approve button. Alternatively, if you are unhappy with a specific step of the summary, click the Reject button.
Step 3: A pop-up box will be displayed asking you to confirm your decision. If you are rejecting a trading program, enter a rejection reason to explain why you are not satisfied with the proposal.
Step 4: Click the Approve or Reject button in the pop-up box.
What happens when I approve a proposal?
If you have approved the proposal, the next user role will be notified that is their turn to sign off the trading program and will see the Approval page to either Approve or Reject the workflow.
If you have approved the proposal and are the final user in the workflow, the workflow status will change to Fully Signed and the proposal will automatically become an active trading program. This indicates that all parties have approved the trading program, and it is now ready to start earning rebate. The program now be displayed under Trading Programs rather than Proposals of the relevant trading partner.
What happens when I reject a proposal?
If you have rejected a proposal, the workflow status will be updated to Draft and automatic emails will be sent to notify the following users:
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The lead user for the trading partner, determined by the trading partner to user mapping.
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The users in the workflow role currently awaiting sign-off.
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The users in the previously approved workflow role, if no role is currently awaiting sign off.
The proposal can then be edited, and the workflow will restart. Your rejection reason will be recorded in the trading program's internal notes.
What happens when I stop the workflow?
If you have stopped the workflow for a proposal, the workflow status will be updated to Draft and automatic emails will be sent to notify the following users:
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The lead user for the trading partner, determined by the trading partner to user mapping.
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The users in the workflow role currently awaiting sign-off.
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The users in the previously approved workflow role, if no role is currently awaiting sign off.
Stopping the workflow has the same effect as rejection in the workflow. The key differences are:
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Reject: Available exclusively to the user currently signing off the program.
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Stop workflow: Can be initiated by any user involved in the approval workflow.
This can occur even after you have signed off the trading program, but before it is fully signed. The proposal can then be edited and the workflow will restart.
What happens when I unlock a trading program?
If you have unlocked the trading program, the proposal's workflow status will revert to Draft. This allows for edits and restarts the workflow. Unlike rejecting or stopping the workflow, unlocking the trading program doesn't require the user to be part of the workflow; any user with edit permissions can interrupt the approval process.
|
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Reject Workflow |
Stop Workflow |
Unlock Trading Program |
Sign off on behalf of |
|---|---|---|---|---|
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Requires edit permissions |
No |
No |
Yes |
Yes |
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Triggers an email notification |
Yes |
Yes |
No |
No |
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User must be in the workflow |
Yes |
Yes |
No |
No |
Note: To sign off on behalf of another user, you must be a channel admin user but are not required to be within the workflow.
What’s next?
Interested in reviewing the workflow status of your trading programs? Learn how to generate the workflow report here.