Snapshots allow you to seamlessly bridge the interface between trading programs and your in-house accounting solution. Snapshots facilitate the export of data to feed your ledgers and records.
A snapshot is a timestamped extract of data from your Enable channel associated with a financial period. Once downloaded, these reports can be used externally and are no longer affected by updates to agreements, transactions, or data within Enable.
This article will guide you through:
Looking for something else?
- Looking to generate a different report in the Finance app? Learn more about the Finance app here.
- Alternatively, see our Help Center for more on Trading Programs.
Configuring a snapshot
To configure a new snapshot:
Step 1: Click on Finance in the green banner at the top of the page.
Step 2: Click on Snapshots in the drop-down menu.
Note: If the Finance menu is not available, a channel admin user at your organization will need to provide you with the correct user permissions.
Step 3: Click on the New snapshot button.
Step 4: Click the Enabled toggle to ensure that your new snapshot will be available to generate.
Step 5: Select a snapshot type by setting the checkbox. This determines the data used to calculate the year-to-date value. Learn more about each snapshot type here.
Step 6: Enter a Description to summarize the snapshot’s purpose for your internal teams' reference. Tip: This is especially helpful if you have multiple versions of the same type of snapshot with different columns.
Step 7: If you wish to include additional columns beyond the default columns, click and drag a column header from the Excluded columns list to underneath the Included columns. The columns available depend on the snapshot type selected, or on another column; for example, including the program line reference requires the program line ID to be included as well.
Tip: Column selection can be unique to each configured snapshot. You may wish to configure snapshots of the same type but with different included columns to allow for more seamless integration into your systems.
Note: If a configured snapshot includes multiple large dimensions, this could affect your channel’s performance.
Step 8: Once you are happy with your configuration, click on the Save button.
Configuring a financial year
Snapshots' financial years should be configured to reflect your accounting year.
Each financial year is split into financial periods, providing you with flexibility for reporting at different frequencies e.g. quarterly. Your financial year and its financial periods must be continuous within Enable.
To create a new financial year:
Step 1: Click on Finance in the green banner at the top of the page.
Step 2: Click on Snapshots in the drop-down menu.
Step 3: Click on the Financial years tab.
Step 4: Click on the New financial year button.
Step 5: Enter a Label, e.g. the year being created, and set the checkbox to select the relevant Start option. Then click the Save button.
Step 6: By default, the platform will suggest a single year from January to December, with 12 financial periods representing each month. If your financial year does not align with the calendar year, click on each month to edit the period’s label as well as its start and end dates.
Step 7: Once you are happy that your financial year is reflected, click the Save button.
Your financial year has now been configured.
Alternatively, to change an existing financial year, click on the year within the Financial years tab to amend any start and end dates for each period, then click Save.
What’s next?
Ready to review data for your snapshots? Learn how to generate a snapshot here.
Interested in walking through a worked example of generating a snapshot? Learn more about how to use snapshots here.