Setting up a trading program

Creating a trading program

To create a trading program, you will need to access the program lines module of Trading Programs by clicking on Browse at the top of the page. From there, trading programs can be edited or viewed at any point, as long as you have the relevant edit or read permission for the program lines module and supplier combination.

When you click on Browse at the top of the page, you will notice a drop-down menu appear containing the following labels: ‘Suppliers’ and ‘Workflow’. Clicking on Suppliers in the drop-down menu will take you to a list of your suppliers, where you can:

• Access an A to Z selector to filter the list of your suppliers by name.
• Search your list of suppliers by typing into a text box to initiate a ‘contains’ type of search over the name and reference columns.
• Click on any of the displayed column headings to sort the list by that column (as an alternative to the default option, which is to sort in ascending order by supplier name).
• Click on the current sort column heading to toggle between an ascending and a descending sort.
• Select a supplier to view a list of trading programs for the selected supplier to which you have read access.
• Select a supplier to edit a list of trading programs for the selected supplier to which you have edit access. 

Before you get going, it’s worth knowing that trading programs can either be ‘proposals’, ‘interim’ or ‘active’.

‘Proposals’ allow users to model the terms of new trading programs during the negotiation process with suppliers.

‘Interim’ trading programs are locked trading programs that are used after a trading program’s end date has passed, while the follow-on proposal is awaiting confirmation.

Once the terms of a proposal have been agreed with the supplier, the proposal can be activated such that it becomes a regular, ‘active’ trading program. At the point of activation, you may wish to replace any relevant interim trading program(s).

So, in order to create a new trading program, you must first create one of these proposals. This can be done by navigating to the Proposals tab under a specific supplier and clicking on the + button (as shown below).

You will then be prompted to enter the settings and terms, which will be specific to the configuration for your trading program. You can switch between the settings and terms by clicking on the appropriately named tags (as shown in the screenshot below).

Once you are all done, click the Save button and your proposal will be created.

Once the terms of your proposal have been finalized, you will be able to activate it to convert this into an active trading program. Under the Proposals tab, select the proposal you want to activate and simply click the Activate button (as shown below).

The proposal will now have been converted into a trading program and will be listed under the Trading programs tab rather than the Proposals tab.

Configure a trading program

When creating a trading program, you will be presented with the trading program settings page (as shown in the screenshot below), which will enable you to configure a trading program in Trading Programs. Each setting is explained for you below.

Once completed, simply click the Save button at the bottom of the page.

Settings descriptions

Reference

This is a free text entry field where you can give the trading program a reference. The trading program reference will then be shown in trading program listings and can be used as a filter in reports. This reference does not need to be unique.

Description

This is a free text entry field where you can give the trading program a description.

Start date / End date

A start date and end date must be given to a trading program. Trading Programs has a setting, which will either allow or disallow the program line’s start and end dates to fall outside of the date range of the parent trading program. This is configurable by Enable’s system administrators.

Please note — transaction data that is created in Trading Programs will be matched to program lines. Part of this matching is based on the date of the transaction, in that this must fall within the period for the program line.

Trading program type version

Each trading program within Trading Programs can be assigned a single trading program type version. Selecting a trading program type version will dictate what ‘Terms’ information can be saved against the trading program. A list of trading program type versions will be pre-configured by Enable’s system administrators. If you wish to add, remove or make any changes to the configured trading program types please contact our Client Services team by raising a ticket in the Support Hub requesting these changes to be made. 

Currency

This is simply a pre-configured option of one or more currencies.

Settled

A tick box setting, which, if selected, means the trading program cannot be deleted. If the Cash App is switched on, then the payment frequency cannot be changed for a program line that belongs to a ‘settled’ trading program.