The transaction report allows you to view, aggregate, and filter transactions that have been uploaded into Enable. This provides you with the ability to understand the raw transactional data which impacts your trading programs and rebate earnings.
This article will guide you through:
- When to use the transaction report
- How to navigate to the transaction report
- How to use filters in the transaction report
- How to configure dimension filters
- Viewing and understanding the report results
Looking for something else?
- Need help viewing transactions for special pricing agreements rather than rebate agreements? Learn how to generate a transaction report for SPAs here.
- Alternatively, see our Help Center for more on trading programs.
When to use the transaction report
Earning data validation
- Use the transaction report alongside the program and/or daily earnings report when considering any inaccuracies within earnings.
- If your earnings are not as expected, verify the values in the transaction report results in addition to other channel-specific data (e.g. products or transaction types used on transaction lines).
- This allows you to highlight any small inconsistencies that may exist within your data.
Transactions data validation
- You may also use the transaction report to verify that your expected total transacted values have been imported and reconciled.
- Missing data could highlight unreconciled transactions for your channel admin user to review, or highlight required transactions that haven't been imported into Enable.
How to navigate to the transaction report
To access the transaction report in trading programs:
Step 1: Click on Reports in the green banner at the top of the page.
Step 2: Click on Transactions in the drop-down menu.
If the Reports menu is not available, a channel admin user at your organization will need to provide you with the correct user permissions.
How to use filters in the transaction report
Filters on the transaction report can be used to add more context to report results. Filters are all optional except for Trading partner which is mandatory.
The filters available are:
- Trading partner: Click the hamburger symbol to select one or more trading partners. This filters results to only display transactions which exist with the selected partner(s). Alternatively, click on Select all for the report results to include all partners. If you have trading partner attribute data, you can also select groups of trading partners.
- Currency: Click the hamburger symbol to select one or more currency, to filter results to only display transactions for a given currency (or currencies). Options to select from are based on currencies configured in your channel.
- Transaction period: Click to select a From and To date to only display transactions for the given date range. The From and To dates can be used separately or together.
- Frequency: Select from Daily, Weekly, Monthly, Quarterly, Annual, None, or Full period to set the granularity of the transactions displayed in the report. E.g. selecting None will display by individual transaction line, Monthly will display transactions grouped by each month, and Full period will display the totals across transactions held within the channel’s data.
- Dimension filters: Use to include only specific dimension items (e.g. products) or dimension attributes (e.g. product categories or groups). Learn how to configure dimension filters here.
- View by: Click the hamburger symbol to set the checkbox for one or multiple dimension items and/or dimension attributes, to increase the granularity of the transactions displayed. Each View by selected will display an additional column in the report (e.g. specific products, product categories, or branches). Note: Each report supports a maximum of 3 view bys. Interested in reporting on more than these? Reach out to your Customer Success Manager to discuss custom report options.
- Consider manually imported transactions only?: Set the checkbox to only display transactions uploaded by users via the user interface, and exclude those imported automatically via SFTP.
- Consider unassigned transactions only?: Set the checkbox to only display transactions that have not accrued any rebate earnings.
- Consider trading partner-fed transactions only?: Set the checkbox to only display transactions that have been imported by Collaborator users.
- External reference: Type to filter by an external reference used on the transaction line. Only available if external reference has been configured in your channel.
- Order reference: Type to filter by an order reference used on the transaction line. Only available if the Frequency is set to None.
- Delivery reference: Type to filter by a delivery reference used on the transaction line. Only available if the Frequency is set to None.
- Invoice reference: Type to filter by an invoice reference used on the transaction line. Only available if the Frequency is set to None.
- Transaction owner: Click the hamburger symbol to search and select one or more trading partners who own the transaction. Only available if the Frequency is set to None.
- Type: Select Purchases or Sales to only display transactions of that type. Select None to display all transactions. Note: You may only use one transaction type depending on your channel's configuration.
How to configure dimension filters
Dimension filters can be used to include only specific dimension items (e.g. products) or dimension attributes (e.g. product categories or groups).
To add a dimension filter in the transaction report:
Step 1: Click the hamburger symbol for Dimension filters.
Step 2: Click Add and select the dimension you wish to filter on from the drop-down.
Step 3: (Optional) Select the relevant Collection.
Step 4: (Optional) Click the hamburger symbol next to Item to search and select single or multiple dimension items (e.g. product). Click Done to save the item selection.
Step 5: (Optional) Click the hamburger symbol next to Attribute to set the checkbox for single or multiple grouping items (e.g. product category or group). Click Done to save the attribute selection.
Step 6: Click Add to create the filtering rule.
Step 7: Click Add to add another dimension filter, or click Done to save the dimension filters.
When you are ready, click the Preview button at the bottom of the page to view your report's results.
Alternatively, click the Reset button to change all filters to their defaults.
Viewing and understanding the report results
Once you have clicked to Preview results from the filters page, the transaction report will be displayed with the first 40 results. Loading times may vary depending on the number of results in your report.
The report preview displays totals at the bottom of each column from the full data set, even if the preview doesn’t include all rows.
The buttons below the report can be used to:
- Download to save and view the results for the full report as a CSV file.
- Refresh to update results based on any changes made within the channel since the report was generated.
- Change criteria to navigate back to the report filters to make any amendments.
The columns displayed in the report results include:
- Trading partner: The name of the trading partner who the transaction was with.
- Trading partner reference: The reference of the trading partner that transaction was with.
- Transaction date(s): The actual date, or dates from and to, that the transaction(s) in the row occurred.
- Total transacted units: The total units for the transaction or group of transactions in the row.
- Total transacted value: The total value for the transaction or group of transactions in the row.
- Currency: The currency of the transactions for the row.
Additional columns may also be displayed grouping transactions, e.g. by product category, if a View by filter was used for the report. This aggregates the transactions displayed in each row.
If a frequency of None was selected in the report filters, additional columns will also be displayed, populated based on the original transactions imported. These could include Product and Branch.
What’s next?
Want to dive deeper into the specific transaction files imported? Learn how to review transaction logs here.
Ready to see how much your programs are earning? Learn how to generate the program earnings report here.